weSpoort : Sports club management software for amateur organizations

weSpoort is an Italian sports management software designed specifically for amateur sports associations (ASD), non-profit sports organizations (SSD), and multi-sport clubs. Tailored for secretaries, managers, and staff of small to mid-sized sports organizations, the platform helps automate repetitive administrative tasks and centralizes data access from any device.

Key features include athlete registration, member database management, medical check tracking, payments, accounting, event planning, and communication tools. Notable advantages are ease of use, an affordable pricing model, and responsive support.

What are the key features of weSpoort?

Centralized athlete and member records

With weSpoort, you can store and manage all athlete and staff data in one digital environment.

• Maintain detailed records for athletes, parents, staff, and members
• Automatically generate PDF registration forms
• Collect data via online forms that feed directly into the system

Avoid using Excel sheets or paper records and streamline your workflows.

Digital registration forms

The platform enables clubs to collect member registrations online, saving time and reducing errors.

• Automated registration workflows
• Customizable forms shareable via link
• Instant integration into member databases

Medical check-up monitoring

Stay compliant with legal requirements by keeping track of each member’s medical certificates.

• Custom expiration alerts
• Avoid fines due to expired certificates
• Receive updates when documents are submitted

Payment tracking and reminders

The software simplifies the tracking and collection of membership fees and other payments.

• Full payment history per member
• Automatic deadline reminders
• Receive payments online via integrated systems

Accounting and club finances

weSpoort provides basic financial management features tailored to the needs of amateur sports clubs.

• Manage income and expenses with a first note ledger
• Export VAT registers
• Track your club’s overall financial health

Event calendar and schedule management

The built-in calendar helps you plan, organize, and communicate events, matches, and training sessions.

• Schedule events for athletes and teams
• Optimize field or facility usage
• Share events with staff, athletes, and parents

In-platform communication

Reach your members easily with integrated communication tools.

• Send push notifications through the mobile app
• Record attendance for sessions
• Exchange private messages within the platform

Tournaments, camps, and event management

Organize and promote seasonal or one-off events, with integrated registration and participant tracking.

• Create and share event pages
• Collect sign-ups directly online
• Manage participant data within the platform

Electronic invoicing

Fully compliant with Italian tax regulations, weSpoort includes integrated electronic invoicing features.

• Send invoices via SDI to the tax authorities
• Receive and store incoming invoices
• Maintain an organized record of financial operations

To summarize

weSpoort offers a comprehensive toolkit for sports organizations seeking to digitize and simplify operations. Key benefits include:

• Reduced administrative workload, thanks to automation of registrations, payments, and reminders
• Less paper and manual input, with digital forms and centralized records
• Improved communication with members, through automated notifications and messaging tools
• GDPR-compliant data management, safeguarding sensitive athlete data
• Access from any device, with full functionality on desktop, tablet, and mobile

A practical solution for amateur sports clubs looking to save time, reduce errors, and keep their operations organized.