Zeiv : Procurement for Everyone

Zeiv is a cloud-based procurement platform designed to democratize purchasing processes within growing organizations. Unlike traditional procurement tools built for specialists and legacy workflows, Zeiv is tailored for non-experts — enabling every team member, from HR to marketing to operations, to make compliant purchase requests without friction.

Targeting small to mid-sized companies, fast-growing startups, and distributed teams, Zeiv brings together ease of use, automated compliance, and smart approval flows — all powered by an AI-native architecture. Its freemium model makes it accessible for teams managing up to $150K in annual spend, with no license fees per user.

What are the key features of Zeiv?

Guided purchasing for all employees

Request without knowing the process

Zeiv simplifies the act of procurement by allowing any employee to:

• Submit purchase requests without knowing supplier names or internal item codes,
• Follow embedded workflows with pre-set vendor preferences,
• Operate without needing procurement training or prior access to procurement tools.

This guided approach removes the need for workarounds or ad-hoc purchases and brings consistency across departments.

Smart approval workflows

No more chasing emails

Approval chains in Zeiv are automated and policy-driven:

• Workflows route requests to the correct approver based on logic like department, amount, or vendor,
• Built-in notifications ensure visibility without the need for manual follow-ups,
• Approvers can approve, reject, or request more information directly in the platform.

This reduces delays and ensures every request remains traceable and auditable.

Order management with built-in compliance

Turn requests into purchase orders, seamlessly

Zeiv helps convert approved purchase requests into compliant purchase orders (POs) in a few clicks:

• Auto-applies contract terms and preferred vendor details to the PO,
• Enables edits, cancellations, or supplier sharing directly from the platform,
• Maintains full visibility of order status across teams.

The result is faster execution with reduced contract or policy risk.

Automated invoice matching

Built-in checks to avoid payment errors

Zeiv supports 2-way invoice matching, which:

• Automatically detects deviations between POs and invoices,
• Flags mismatches for review using tolerance thresholds,
• Helps ensure accurate and timely payments.

This reduces manual verification effort and minimizes financial discrepancies.

ERP and accounting integrations

Connect procurement with the rest of your stack

Zeiv breaks data silos by integrating with existing systems:

• Connects easily to ERP or accounting platforms via APIs,
• Syncs procurement data for real-time finance visibility,
• Supports data consistency across tools.

This enables finance teams to track spend in real time and streamline reconciliation.

Spend visibility and supplier insights

Track and optimize performance

Zeiv includes analytics tools to measure procurement performance:

• Visual dashboards for tracking spend by department, category, or vendor,
• Insights into supplier performance and process bottlenecks,
• Tools to support cost reduction and sourcing decisions.

This empowers procurement and finance teams with actionable insights.

To summarize

Zeiv reimagines procurement as a company-wide function, not just a back-office task. By enabling anyone in the organization to participate — without specialized tools or training — Zeiv helps fast-moving teams remain compliant, efficient, and in control of spending.

Key benefits that set Zeiv apart:

• Accessibility: Unlimited users, no licensing bottlenecks, intuitive interface for non-specialists,
• Autonomy: Teams can self-serve purchase requests within guardrails, reducing bottlenecks,
• Compliance by design: Embedded policies and contract terms reduce non-compliant purchases,
• Time savings: Smart workflows, auto-approvals, and instant PO generation streamline operations,
• Clarity: Real-time updates, full audit trails, and performance tracking improve oversight.

With its AI-native foundation, Zeiv offers a modern alternative to legacy procurement software — fit for agile teams looking to scale processes without bureaucracy.