Oxalys : The Source-to-Pay software designed for SMEs and mid-sized

Oxalys is a digital procurement management solution designed to help mid-sized and large organizations gain control over their purchasing processes, supplier relationships, and company-wide spending. Available as a modular cloud-based or on-premise system, Oxalys covers the full source-to-pay cycle, including requisitioning, purchasing, supplier management, contract tracking, invoice reconciliation, and spend analysis. It serves industries such as public sector, healthcare, manufacturing, and professional services.

What are the key features of Oxalys?

End-to-end purchase process automation

Oxalys streamlines the entire procurement workflow from initial request to payment:

• Digital requisition and approval workflows with custom routing rules
• Centralized purchase order management with real-time status tracking
• Direct integration with accounting and ERP systems for budget control

By automating manual steps, organizations reduce errors, accelerate processing times, and ensure compliance with procurement policies.

Supplier relationship and performance management

The platform offers tools to manage the entire supplier lifecycle and improve collaboration:

• Supplier onboarding and qualification workflows
• Centralized supplier database with documents, certifications, and KPIs
• Performance tracking based on delivery, quality, and service levels

This helps reduce supplier risk, improve transparency, and foster long-term strategic partnerships.

Contract management and compliance

Oxalys enables effective tracking and enforcement of supplier contracts:

• Central repository for all contract documents and milestones
• Automated alerts for contract renewals, expirations, and non-compliance
• Linkage between contracts and associated purchase orders or invoices

Contract visibility reduces risks and ensures buyers are working within agreed terms.

Invoice matching and approval automation

Oxalys simplifies invoice handling by matching documents and automating controls:

• 2- or 3-way matching between purchase order, delivery note, and invoice
• Digital approval workflows for discrepancies or exceptions
• Export to finance systems for payment processing

This reduces invoice disputes, manual validation time, and late payments.

Spend visibility and reporting

The solution offers spend analytics tools to monitor procurement performance:

• Dashboards by department, supplier, or category
• Analysis of committed vs. actual spend, maverick buying, and cost savings
• Exportable reports for finance and compliance teams

Clear reporting helps identify savings opportunities and improve procurement governance.

To summarize

Oxalys provides a comprehensive and flexible platform for digital procurement management. Its key benefits include:

• Process automation across requisitions, orders, and invoices, reducing delays and manual work
• Improved supplier lifecycle management, for greater control and reduced risk
• Contract oversight, helping ensure compliance and budget alignment
• Spend transparency, to support better decision-making and cost optimization
• Modular architecture, suitable for both cloud and on-premise deployment across industries

Oxalys supports organizations in professionalizing and digitizing their procurement while remaining adaptable to operational and regulatory needs.